In our Matter Management blog series, we have already addressed the fact that in-house counsel are under enormous pressure in today’s demanding business environment to serve their internal clients effectively and professionally while keeping costs low and minimizing potential risks. In this article, Carina Smolik-Fischer, Director Product at BusyLamp, summarises the top 9 benefits of a matter management cloud solution and how it can benefit your legal team.
In-house counsel are challenged to find innovative legal tech solutions for their legal departments that enable them to increase productivity and speed without sacrificing the quality and value of their work. At first, these may appear to be competing goals, but with the help of a matter management solution like Matter.Space, you will make the first step towards reconciling these seemingly conflicting goals. With Matter.Space, you have a centralized solution that allows you to easily create matter as well as centrally view files and access related documents and emails. Matter.Space offers all the modules and features that modern legal departments need for their daily and efficient work. BusyLamp’s Matter Management solution has been developed by legal market experts with a strong understanding of the complex requirements of in-house counsel and the regional specifics of the DACH legal market. For more information on our Matter Management product and our dynamic team, click here.
And now to the good news: The implementation of such a Matter Management software does not have to be complicated. Using cloud software is the fastest way. Furthermore, cloud-based software programs offer you nine key advantages that can significantly benefit your business:
1. GENERAL BENEFITS
Any cloud-based application – including matter management – opens up new ways of collaboration, flexibility, innovation and mobility. Users can access applications quickly and easily from anywhere via the Internet, extend them as needed, and share their data with authorized third parties within seconds New functions and innovations are immediately available in high quality and thus offer users more agility and flexibility. But that’s not all: using cloud technology for matter management offers numerous benefits which would be difficult or impossible to achieve with local on-premise software.
With cloud software, there are no unique investment costs for the purchase and running of hardware and operating system software. Also, there is no need for internal know-how about the software application. Besides the monthly license fee, with Matter.Space there are only one-time onboarding costs for the individual configuration of the software, which includes users, authorizations, master data, templates, and more. In addition, there is a short training session to get you started quickly and comprehensively. This allows you to calculate reliably, minimize your financial risk and avoid surprises.
3. DIRECT AVAILABILITY
Cloud software is always ready. No technical installation is required, so your IT deployment is limited to testing security-related issues. With Matter.Space, for example, you are using software that is hosted in the EU and complies with the latest security standards, e.g. certifications such as ISO 27001, ISO 9001, more info here.
4. STATE-OF-THE-ART SECURITY STANDARD
There are often concerns that cloud technologies are unsafe and exposed to attacks. However, this is not the case. Our matter management solution Matter.Space is run on Microsoft Azure. Large providers like Microsoft are constantly investing in the security of their data centers, using the latest software and having specialized employees.
5. AUTOMATED UPDATES AND UPGRADES
Cloud applications have automated upgrades and updates that keep your matter management solution up to date. This has the advantage of always providing you with innovative features and constantly guaranteeing the security of your software.
Cloud software is accessible via the internet – all you need is your usual browser like Google Chrome or Microsoft Edge. As an end user, you benefit from this, especially with matter management software. For example: once a digital file is created in our Matter Management solution Matter.Space, you can easily share or assign it and its content such as documents, emails, appointments, tasks, etc. with authorized third parties (departments such as HR, procurement or external law firms). Use the platform itself or MS Teams for this purpose – all required contents of the digital file are under your control 24/7. Legal services such as the internal Legal Service Request are also provided via the Internet browser and therefore do not require any technical installation. Sharing on the intranet or using an MS Teams APP makes access easier and saves a lot of time. It gives you the flexibility to focus on your higher value-added work.
7. APPS AND PLUG-INS
Easily extend your Matter Management software using APPs and plug-ins. These integrate directly into the application, extending your cloud software with just a few clicks. Matter.Space offers integrations with MS Office, MS Outlook and MS Teams, among others, so you can communicate directly within Matter.Space.
8. DATA SECURITY
We are very aware of this: your legal department manages extremely sensitive data. A loss of data could have serious consequences. As mentioned at the outset, established cloud providers such as Microsoft have significantly more capabilities to provide data in a highly available, stable and secure manner. Furthermore, data communication between the local computer and the Internet service is always encrypted to prevent access by unauthorized persons and to protect your data using state-of-the-art technologies.
Cloud software is flexible and dynamically scalable. Onboarding additional users, sites or departments is possible at any time and immediately without any lead time or spare capacity in your IT department. This also applies to the use of more storage. Cloud-based software allows you to grow according to the unique needs of your legal department.
Cloud-based matter management like BusyLamp’s solution Matter.Space provides legal departments with the tools and applications to make their processes more efficient, streamline their legal operations, and efficiently deliver their value to their organization. Add value through smart technologies and improve the visibility of your contribution to the company’s success. Use Matter Management Software to optimize the spending of your costs. Use your valuable time to focus on high-quality legal advice and put aside the time-consuming management of your legal mandates.
Want to learn more about implementing a Matter Management solution? Download our latest Matter Management Implementation Checklist here or get a first-hand look at our powerful software in action.
Translated from the German original blog.