Legal Spend Management
Spring is a time for change. So change your in-house legal time management.
by Anastasia Hufen, In-House Counsel, Landesbank Hessen-Thüringen Girozentrale
Inhale. Exhale. Breathe in the April air, full of vernal confidence and the tempting thrill of spring. Well, back at my desk after a long sunny weekend, I could not help but ask: How can I keep the thrill by challenging my daily workload?! Simple enough: I’m talking about my time management. I just made my first steps working with BusyLamp Legal Spend Management as a lawyer in a middle-sized German bank and – happy to confirm – the tool is great! My favourite features that support my personal time management are the hands-on and easy implementation process, compatibility with my existing devices and tools, resiliency in terms of change management, and advantages in relation to spend management of in-house affairs. Besides this? The end result is a fancy legal spend management tool that helps a dynamic, cost-conscious business area work more efficiently with external legal advisors. But allow me to pinpoint in a bit more detail:
First, the technical side: Being a stand-alone application, the tool has easy implementation that is comparable to the apps you are familiar with on your mobile devices; once the configuration process by the provider is completed, it is just up to you to log in and start working. Consequently, this results in a high acceptance by users like me that share the view that digitalisation’s job is to make my real life easier (and not vice versa). In my experience, the configuration process at BusyLamp is as simple as you can imagine: You supply the lists of contacts to be on-boarded along with the billing rules you wish to apply and in turn, BusyLamp delivers your tool. By the way, it is up to you to decide on the level of customization and integration with other tools: It is either a ready-made or fully tailored solution for implementation of your legal e-billing process, starting with the engagement of an external advisor and ending with payment by the accounting department. Any and all processing may be reflected including any and all necessary limitations and requirements. So the basic challenge here is actually to make sure you know your processes and which kind of tool you need.
Second, once ready to go live, you’re in the driver’s seat and taking your business relationships to the next level of professionalism and transparency. This is due to the fact that you’re working directly with your private practice counterpart in the system based on the billing rules and the guidelines defined by you beforehand. My recent experience shows that one outcome of the improved client-law firm relationship is the acute objectivity: As you stay informed about the costs – throughout your process, at any time and as detailed as you wish – the effect is undeniable collaboration and transparency in terms of contacts, connections, interactions and costs. Plus, the advantages of organised e-billing records cannot really be overrated. Using the tool means that there are no – unless you wish to make exceptions in individual cases for whatever reasons – unnecessary negotiations throughout the matter lifetime. The system gives you fully automated billing processing where your only task is to give the correct settings and control the potential rule breakers. Competition, fairness and transparency, which overall, saves you time.
And, last but not least – and especially for those who (like me) take fun very seriously – it’s a fancy solution, looks and feels good, and is definitely fun to work with. Therefore, all in all: BusyLamp Legal Spend Management is my personal insider tip for your spring time management.