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What is Legal e-Billing?

Legal e-Billing

Legal e-Billing is the process of automating the review and approval (or rejection) of invoices received by the corporate legal department. It also requires the law firm to submit invoices in LEDES format, to capture detailed information about the work being billed. E-billing software allows legal departments to identify cost-saving measures both in the immediate term and by making use of data-driven strategies for the future.

Why legal departments need legal e-billing

e-Billing produces an electric file, specific to legal. It contains not only the invoice header, matter information and bill totals, but a detailed breakdown of timelines, timekeepers and expenses coded against tasks, activities and expenses. A legal-specific e-Billing solution is essential to capture this level of detail; standard accounts payable (AP) systems cannot capture this.

With the increased pressure on legal departments to improve efficiency and control costs, e-Billing is a solution than quickly generates savings that pay for the investment so is a popular software purchase for legal operations managers. The benefits of e-Billing are directly related to reducing costs so it’s easy to prove return on investment (ROI) quickly. Download our guide to building the business case for e-Billing.

Benefits of legal e-Billing

A typical legal team will receive thousands of invoices a year. Reviewing these invoices manually is time-consuming and prone to error. Different billing guidelines – what firms can and cannot invoice for – exist for different firms. Trying to remember and accurately apply these rules when manually reviewing invoices is a daunting task and mistakes will slip through the net, resulting in overpayment. Legal e-billing systems allow the corporate legal team to set up rules and incoming invoices are automatically reviewed and approval, rejected, or flagged for further review. Savings from this area alone are usually a least 5% of legal spend in the first year.

Other cost-reducing benefits include:

  • Law firms can submit their work in progress for real time cost tracking and transparency, which reduces invoice surprises and rejected invoices, and speeds up payment so the legal department can benefit from faster pay discounts.
  • Automating invoice processing and review reduces human error and frees up the legal team to focus on more high-value work.
  • Time is also saved because legal matter and spend reporting is automated rather than needing to be compiled from multiple on- and off-line sources.
  • Spend data enables legal analytics for data driven, strategic decision making including negotiations, panel reviews and sourcing.
  • Effective, fair, consistent legal service provider and law firm sourcing
  • Improved collaboration with external counsel leads to more strategic relationships, better matter outcomes, and more value for money.

Legal Operations software

See how easy it is for yourself. Request a demo of BusyLamp legal matter management software.